Public Forms Guide

Every form on humanintelex.com and where its data goes

Visitors can reach the team through seven forms. They all end up in the admin console, and the team also gets an email. The database save happens first, so a submission is never lost if email fails.

Endpoint 1

Candidate registration

One form on the Job Seekers page. It also handles applications to a specific role. Saved under Candidates.

Endpoint 2

Enquiries

Six forms across the site: homepage, contact, hiring brief, executive search, recruitment and training. Saved under Enquiries.

Map

Where each form lives

The source column is stored with every submission and shown in the admin record, so you always know which page it came from.

Page	Who uses it	Saved as	Source label in admin
Homepage hero panel	Anyone	General enquiry	Homepage — Hero Panel
Contact	Anyone	General enquiry	Contact Page
Corporate (hiring brief)	Employers	Corporate enquiry	Corporate — Hiring Brief
Executive Search	Employers	Corporate enquiry	Executive Search
Recruitment	Employers	Corporate enquiry	Recruitment
Training & Development	Employers	Training enquiry	Training & Development
Job Seekers	Candidates	Candidate	Candidate Registration
Job Seekers opened from a role	Candidates	Candidate plus an application	Job Application: role title

How applications startOn a live job page, the Apply button opens the Job Seekers form for that role. The role is carried in the link, so the form shows the job name and the application is attached automatically. Only roles that are Open can be applied to.

Form · Candidates

The candidate form

Three sections: contact, current role and pay, and CV with consent.

humanintelex.com/job-seekers.php

1About you

Full name *

Email *

Phone *+91 …

Current location

Preferred location

LinkedIn

2Your experience

Current role

Company

Function

Industry

Experience (yrs)

Notice period

Current CTC (LPA)

Expected CTC

3CV and message

Upload CVPDF, DOC or DOCX · max 5 MB

4☑ I consent to Human iNTELEx storing my data…
☐ WhatsApp updates

1
Required: name, email, phonePhone must have 10 to 15 digits. A broken LinkedIn address is quietly dropped instead of blocking the form.
2
Everything else is optionalExperience is 0 to 60 years. CTC is in lakhs per annum and must be 0 to 9999. Function and industry come from the same lists used for filtering in admin.
3
CV is optional but chasedThe file type is checked by content, not just the name. A candidate who skips it gets a reminder email after 24 hours.
4
Consent is requiredThe exact wording shown, the policy version, time and IP are saved as proof. The WhatsApp opt-in is a separate optional tick box.

Forms · Enquiries

Hiring brief and contact forms

All six enquiry forms share one handler, so they save the same fields. Shorter forms simply leave the extras empty.

Field	Full brief (Corporate page)	Short forms (service pages, homepage, contact)
Name, email, phone	Required	Required
Company	Required	Required on service pages, optional on homepage and contact
Service	Required	Required
Designation, industry, role, location	Optional	Role and industry on service pages
Positions, budget, urgency	Optional	Not asked
Message	Optional	Optional
Consent	Required	Required

Company is required when the type is CorporateThe server rejects any hiring brief without a company name, even if a page's form does not mark the box as required.

Behind the scenes

What happens when someone presses Submit

ChecksA hidden field only bots fill in (they get a fake thank-you and nothing is saved). A security token tied to the visitor's session. A limit of 3 submissions per 5 minutes from the same session.

ValidationRequired fields, email format, phone length, experience and pay ranges, consent ticked. Errors come back in the form without losing what was typed.

SaveThe record is written to the database along with the consent proof, IP and browser details. Applications to a role are linked at this step.

Team emailA notification goes to info@ with the details. For candidates the CV is attached. The visitor's address is set as the reply-to, so Reply goes straight to them.

Auto-replyThe visitor receives a confirmation with a reference: HIX-C for candidates, HIX-B corporate, HIX-T training, HIX-E general. Enquiries promise a reply within 4 business hours.

Thank-you pageThe browser moves to a thank-you page showing the reference number.

Support

Messages visitors can see

Use this when someone phones to say the form "did not work".

Message	Cause	What to tell them
Your session expired. Please refresh the page and try again.	The page was open for a long time or cookies are blocked.	Reload the page and resubmit.
Too many submissions. Please wait a few minutes.	More than 3 sends in 5 minutes.	Wait 5 minutes.
A valid phone number is required (10–15 digits).	Phone has too few or too many digits.	Include the full number with country code.
CV is too large (max 5 MB).	File over 5 MB.	Compress it or email it to info@.
CV must be a PDF, DOC, or DOCX file.	Another file type.	Convert to PDF.
This file type could not be verified.	The file's contents do not match its extension.	Re-save it as a PDF from Word.
Server storage unavailable. Please email your CV.	The CV folder cannot be written to.	Take the CV by email and tell the site admin.
We could not save your registration / enquiry.	A database fault.	Take details by phone and tell the site admin.

Hand-off

Where each submission lands in the admin console

Candidates

New candidate

Appears with status New and a terracotta counter in the menu. If it came from a role page, it shows under that job's Apps number.

Enquiries

New enquiry

Appears as New with a type badge. The 4 hour SLA clock starts at submission.

Record

Consent and source

Both screens show the source page, consent status and policy version on the right side of the record.

Good to know

Special cases

Job seekers on the short formsOn the homepage ("Registering as a candidate") and Contact page ("I'm a job seeker"), the person is saved as a General enquiry with an internal note saying they are a job seeker. They are then taken to a page asking them to register on the Job Seekers form, and their confirmation email links there too. They only appear under Candidates once they complete that form.

The same email registering twiceNo duplicate is created and the stored profile is not overwritten, because anyone could type someone else's email. Only blank fields are filled in, and the latest role, company, pay, notice and location are written into Internal notes with the date. The record goes back to new for review, except Shortlisted and Placed candidates, who keep their status. Any new CV arrives in the team email.

Email trouble does not lose leadsThe database save comes before the emails. If the mail server is down you still see the lead in the console. The visitor just does not get an auto-reply.

Repeat CVIf a returning candidate uploads another CV and the team email is delivered, the new file is removed from the server and exists only in that email. Their original CV stays on the profile.

Before launch and after changes

Testing checklist

Use a real inbox you can read. Use obvious test names so you can mark them Spam or erase them afterwards.

Submit the Job Seekers form with a PDF CV. Check Candidates, the CV download, the info@ email and the auto-reply.
Open a live job, press Apply, submit, and check that the candidate appears under that job's Apps number.
Submit the form without a CV. Confirm the profile shows no CV and the auto-reply mentions it.
Submit the Corporate brief and one short form. Check the HIX-B reference, type badge and email.
Submit the Training form and confirm the type reads training.
Submit the Contact form and homepage form. Confirm both land as General, and that choosing the job seeker option takes you to the registration prompt.
Try a 10 MB file and a .txt file to confirm the CV errors.
Register the same email twice and confirm the status returns to New (unless Shortlisted or Placed) with a dated note.
Clean up: set test enquiries to Spam, and erase test candidates from their profile (admin).